Inbox Zero, How To Keep Your Emails Stress-Free!

What is the concept of Inbox Zero?

The concept of Inbox Zero is to have an empty email inbox by regularly processing and organising your emails in a systematic way, either by responding, delegating, archiving, or deleting them. The goal is to reduce the time and mental clutter associated with managing emails and increase productivity and focus on important tasks.

To achieve Inbox Zero, you can follow these general steps:

  • Set a specific time to process your emails and stick to it.
  • Start by scanning your inbox and quickly categorizing emails by relevance and priority.
  • Respond to urgent emails first and then move on to the less important ones.
  • Archive or delete emails that you no longer need or that do not require further action.
  • Create specific folders or labels to organize emails that need to be saved for future reference.
  • Unsubscribe from newsletters or other mailing lists that you no longer find useful.

Remember, achieving Inbox Zero is not a one-time task but rather a continual process that requires regular attention and discipline.

If I have an overwhelming inbox how should I start?

  • Set aside dedicated time to work on your inbox. Schedule a block of time where you can focus solely on email processing without any distractions.
  • Prioritise your emails by sorting them according to their level of importance or urgency. You can use filters or search functions to quickly find and sort emails.
  • Start with the most urgent or important emails first, and work your way down the list.
  • Try to limit the time you spend on each email to avoid getting bogged down in the details. If an email requires more attention or action, move it to a separate folder or label and come back to it later.
  • Use the “archive” or “delete” feature to quickly get rid of emails that are not important or require no further action.

Remember, the key to tackling an overwhelming inbox is to break it down into manageable pieces and to work on it regularly. It may take some time to get to Inbox Zero, but with persistence and a systematic approach, you can get there.

The time it takes to achieve Inbox Zero will depend on the number of emails in your inbox, how frequently you receive new emails, and the complexity of the messages you receive. It may take a few hours to a few days or more, depending on the extent of your email backlog.

However, it’s important to note that achieving Inbox Zero is not a one-time task but an ongoing process that requires ongoing attention and discipline.

Once you have cleared your inbox, it’s important to maintain good email habits, such as regularly processing and organizing emails, responding promptly, and using filters and folders to manage incoming messages.

In general, it’s a good idea to set aside time each day or week to process your emails and to avoid letting them pile up. With consistent effort and good email management practices, you can maintain Inbox Zero and keep your inbox under control.

How does it feel to achieve inbox zero?

While the feeling of achieving Inbox Zero can vary from person to person for me, it was massively elating.  Many people report feeling a sense of relief, accomplishment, and reduced stress.

Clearing out a cluttered inbox can give you a sense of control and helps you feel more organized and productive.

Inbox Zero can also help you feel more focused and better able to tackle important tasks, as you are no longer distracted by a backlog of unprocessed emails. In addition, maintaining an empty or well-organized inbox can help you be more responsive and communicative with colleagues, friends, and family.

Overall, achieving Inbox Zero brings a sense of calm and order to a sometimes chaotic digital world, making you feel more efficient, effective, and in control of your work and personal life.


If you would like a free one-hour consultation on your inbox or any other aspect of your small business you can book one here (It is absolutely not a sales call).  These one-hour discovery sessions are for us both to discover the following:

  • Am I right for you and your business?
  • Are you right for me?  Do we click?  Will we work well together?
  • Is it within your budget or are there other options for you?
  • What time will you need to put aside and how to fit it into your busy schedule?
  • To give you the information you need to make an informed decision on working with me.
  • You may get exactly what you need just from that one session. If so, fab!

Book your place here:


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